Document Management

Document management (DM) technology helps organizations better manage the creation, revision, approval, and consumption of electronic documents. It provides key features such as library services, document profiling, searching, check-in, check-out, version control, revision history, and document security.

Why Document Management?

Since organizations need to store documents and make them available for different users and departments, they have been doing so for years by relying on a company fileservers in order to meet these needs. In doing this, organizations have also learned about the issues which are inherent to the usage of fileservers for document storage:

• It is very difficult to search for documents on a fileserver, because the system doesn't enforce the usage of metadata or naming conventions in order to label the documents in an understandable manner
• Fileservers have no notion of Lifecycle, and therefore store documents which may be Redundant, Outdated or Trivial.
• Information workers have to rely on naming conventions and on communication with colleagues in order to make sure they are working on the latest version of a document.
• Information workers can remove or overwrite someone elses work, without being able to retrieve the original document, or even without knowing there once was an original document.

Document management technology helps organizations better manage the creation, revision, approval, and consumption of electronic documents. It enables key document management features such as:

• Metadata enforcement
• Classification of one single documents under multiple "folders"
• Built-in or customized search functionality
• Version control and revision history
• Check-in/check-out
• Document-centric workflows and process definitions
• Audit Trails
• Document Lifecycle management from document creation over revision to archival and disposal.
• Document sharing and security

By enabling Document Management, organizations try to accomplish their objectives in terms of compliance, quality control, digital archiving, time to market, collaboration and knowledge management.

Document Management application fields

Used extensively in document-intensive industries such as insurance or legal services, document management technology enables organizations to improve usability, accessibility, and security, while gaining greater control over electronic documents. Today, organizations invest in document management technology as an unbearable component of their Enterprise Content Management infrastructure.

Amplexor's Expertise in Document Management (DM)

Amplexor has more than 10 years of experience in helping its customers implement document management architectures and methodologies.

Our DM solution offering includes Consulting services, Implementation services, Project Management and Customer Support services.

DM Products and Partners

• Alfresco
• EMC Documentum
• Microsoft Sharepoint